Why a clear spec saves money (and headaches)
Public buildings experience variable footfall and mixed use—receptions, libraries, customer service areas, committee rooms and back-office spaces. A written cleaning specification sets out what happens, how often and to what standard, so quality is consistent, budgets are predictable, and issues are easy to escalate. With the right spec, you can reduce reactive call-outs and keep standards steady across multiple sites.
What a good daily routine looks like
- Entrances & receptions: touch points (desks, screens, barriers, door plates), mats lifted/cleaned, floors kept safe and presentable.
- Public areas (halls, libraries, waiting zones): surfaces wiped, litter removed, bins emptied, spot marks treated.
- Desks & offices: wipe desks and chair arms, phones/handsets, meeting tables; tidy and empty bins.
- Washrooms: clean/disinfect fixtures; restock soap, paper and toilet tissue; mop and dry floors.
- Floors: vacuum carpets; mop or machine-scrub hard floors on a planned cycle with slip risk in mind.
- Waste & recycling: remove to agreed points; keep bin stores tidy and safe.
Planned bolt-ons within the contract (not one-offs): internal glass and external windows on an agreed cycle, targeted carpet extraction for high-traffic areas, and washroom hygiene & consumables with simple stock control.
Frequencies that control cost
Daily: receptions, public counters, washrooms, main routes and touch points.
Twice daily (busy sites): washrooms and key touch points near entrances and lifts.
Weekly: detail cleans of staff areas, glass partitions, skirtings/edges.
Monthly/quarterly: high-level dusting, machine scrub of hard floors, targeted carpet care.
Out-of-hours cleaning and public access
We schedule around opening hours, events and committee meetings. Where buildings are open late, routines can be split between early morning and evening. Access follows your rules—keys, alarms and escorts—with supervisory spot checks and a simple digital log so issues are picked up quickly as part of your daily contract cleaning.
Mobilisation across single or multi-site estates
Survey & scope
We map floor finishes, footfall patterns and higher-risk spaces, then agree priorities by zone.
Spec & schedule
Daily and periodic tasks set by area type and frequency, aligned to opening hours and budget.
RAMS & COSHH
Site-specific risk assessments and product data; colour-coding to prevent cross-contamination. See HSE cleaning floors guidance for practical risk management.
Team, training & supervision
Named operatives and a dedicated account manager; clear escalation routes; first-month review to fine-tune timings and consumables.
Products, methods and sustainability
Fit-for-purpose products with controlled dilution reduce waste and cost. Microfibre systems improve efficiency and cut chemical use. HEPA-filtered vacuums help control dust; scrubber-dryers are matched to floor type and route width. Where you have sustainability targets, we can specify lower-impact options and refill/dispense plans.
How we measure quality
Regular audits and clear standards keep everyone aligned and provide evidence for stakeholders.
- Monthly quality audit score with photos and follow-ups.
- Planned vs actual attendance.
- Issues resolved by the next visit.
- Washroom consumables kept in stock.
Health, safety and documentation
You’ll receive site-specific RAMS, COSHH data and equipment checks where relevant. We follow your inductions and lone-working rules, and agree extra controls for sensitive areas (e.g., cash offices, public counters, server rooms).
Add-ons within the contract (not one-offs)
- Window cleaning: internal glass included within routine rounds (typically weekly or fortnightly, adjusted by footfall and glazing types); external windows on an agreed cycle.
- Carpet care: targeted extraction in high-traffic routes on a planned schedule.
- Washroom hygiene & consumables: supply, restock and dispenser maintenance.
Pricing and how we start
Most public buildings are priced per visit or contracted hour, with periodic tasks bundled for clarity. After a site survey, we confirm the spec and schedule and agree on a start date around events or seasonal peaks.
What you’ll notice after month one
- Fewer small complaints at receptions and washrooms.
- Cleaner main routes and touch points.
- A contract that runs in the background with a named supervisor and quick responses.
FAQs
Can you work around public opening hours and evening meetings?
Yes. We plan early mornings, evenings and short mid-day uplifts where needed to keep service desks clear.
Do you supply washroom products?
We can supply and restock agreed consumables as part of your contract via washroom hygiene & consumables.
Can you cover multiple buildings under one contract?
Yes. We align specifications and audits across sites so standards are consistent and reporting is straightforward.
How quickly can you start?
Following a site survey, mobilisation typically takes a few weeks, depending on size and recruitment.
If you’d like a cost-effective, contract-led cleaning plan for your council or public building in the South West, request a site survey, and we’ll map tasks, frequencies and standards to your estate.