Why a written spec matters
A clear, written specification sets out what gets cleaned, how often and to what standard. It helps facilities teams and cleaners work the same plan, keeps quality consistent, and makes costs predictable. It also gives you something measurable — so you can check standards and fix issues fast.
What’s included in a good daily spec
Reception and high-touch points: door handles, lift buttons, handrails, card readers.
· Desks and meeting rooms: wipe surfaces, chair arms and phones; remove obvious marks; empty bins.
· Kitchens/tea points: clean worktops, sinks and appliances; sanitise touch points; change bins; mop floors.
· Washrooms: clean and disinfect fixtures; restock soap, paper and toilet tissue; mop and dry floors.
· Floors: vacuum carpets, mop hard floors (with slip risk in mind).
· Waste & recycling: remove to agreed collection points; keep bin stores tidy.
Bolt-on services such as carpet cleaning tailored to your requirements, internal and external window cleaning, and washroom hygiene services/consumables can be included on a planned schedule within the contract—no random one-offs required.
Setting sensible frequencies
Daily: reception, washrooms, kitchens, meeting rooms, high-touch points, main walkways.
Twice daily (where busy): washrooms and kitchen touch points.
Weekly: detail kitchen clean (fridges, microwaves), glass partitions, skirting and edges.
Monthly/Quarterly: high-level dusting, machine scrub of hard floors, targeted carpet extraction in heavy-traffic zones.
Out-of-hours, security and access
Most offices prefer cleaning before 8am or after 6pm. We work to your access rules—key safes, alarm codes, escorts—so the building stays secure.
Mobilisation: how we start smoothly
1. Site survey and scope – floor plans, finishes, footfall, special areas.
2. Specification and schedule – daily and periodic tasks mapped to days/times.
3. Risk Assessment and Method Statement (RAMS) & COSHH – site-specific risk assessments and product data.
4. Team selection and training – named operatives, induction and colour-coding.
5. Supplies and equipment – agreed storage, restocking plan and safe charging for machines.
6. Kick-off review – first-month check-in to refine the spec.
Products, equipment and methods
We use fit-for-purpose products and microfibre systems to reduce chemical use and waste. Colour-coded cloths prevent cross-contamination, and HEPA-filtered vacuums help control dust. If you have sustainability goals, we can specify lower-impact options and a refill/dispense plan.
How we measure quality
Regular audits and clear standards keep everyone aligned. You’ll have a dedicated account manager and a named supervisor.
· Monthly quality audit score with photos and actions.
· Attendance and timing: planned vs actual visits.
· Issues fixed by the next visit.
· Soap, towels and toilet tissue kept in stock.
· A named contact for quick requests and changes.
Health, safety and compliance
Our teams are trained and supervised, with right-to-work checks in place. We provide RAMS, COSHH data, equipment PAT where relevant, and follow your site inductions. For buildings with higher-risk areas (e.g., server rooms or labs) we agree extra controls in the spec.
Add-ons within the contract (not one-offs)
· Carpet cleaning: tailored to your requirements (e.g., targeted extraction on a planned cycle).
· Windows: internal and external via an agreed cycle.
· Washroom hygiene services and consumables: simple plan for supply and restock.
Pricing made simple
Most offices are priced per visit or per contracted hour, with periodic tasks bundled in. You’ll know exactly what’s covered and how often. If your occupancy changes, we can flex the schedule and costs accordingly.
What you’ll notice after month one
· Fewer small complaints about kitchens and washrooms.
· Touch points feel consistently clean.
· A contract that runs in the background, with a dedicated account manager who is easy to reach.
FAQs
Do you clean during office hours?
Yes, if required. We work quietly around meetings and can split shifts to cover both day and evening needs.
Can you supply consumables?
Yes. We can supply and restock agreed products (soap, towels, toilet tissue, bin liners) within the contract.
What if we need extra help for events or moves?
Tell us in advance and we’ll schedule temporary uplift inside the contract—no separate one-off jobs to arrange.
How quickly can you start?
After a site survey, we typically mobilise within a few weeks, depending on building size and recruitment.
If you’d like a practical, building-specific daily cleaning spec for your site in our South West service area, book a site survey and we’ll map tasks, frequencies and standards to your workspace.